Travelling quickly through a city.

Every entrepreneur strives for speed and effectiveness. With the right tools, every entrepreneur can increase their speed and effectiveness. In the modern day, the number of tools available is so plentiful that no one knows which are significant enough to use. Here are a few of the tools that have been tested by us and found to speed up some of our processes.

Faster Processes:

Video Speed Controller – How often do you watch videos for research? This extension allows HTML5 videos (including Udemy and YouTube) to have a viewing speed of your choice between 0.07 and 64.0 times the normal viewing speed of a video. Watching videos at x2 speed, or up to x4 may be reasonable depending on the speaker. It is possible to complete several hours’ worth of research at a fraction of the time. If you are a fast reader you may be able to turn on captions and watch a video at speeds faster than the speaker can articulate.

Feedly – If your work requires research from a lot of different sources, why not collect them and have them displayed to you every morning? Feedly allows you to follow multiple sources and have them displayed every day by category. This app can inform a viewer of all the industry-specific news they need in record time. Feedly can be remarkably useful for getting information quickly in the morning.

Evernote – This is a note-taking tool that can be accessed quickly that can synchronize with communication apps like Slack or CRMs like SalesForce. Evernote can also allow you to quickly scan and share documents or clips of articles from the web. With this sharing feature, Evernote can effectively help teams sync up bursts of inspiration.

Faster Commands:

Quicksilver – Set up quick “verbs” to use different programs with quick speed. With Quicksilver a user can type “Call Dad” and have the computer look into the contact information and dial the number for you. This tool is Mac only. The most popular Windows equivalent is probably Launchy.

AutoHotKey – You can define specific mouse movements, button presses, or gestures for specific processes on your computer using AutoHotKey. For example, you can click and move your mouse in a “G” motion to open google. If you can think of a gesture or button combination then AutoHotKey can train your computer to immediately perform that action and speed up your workflow. If there is any other keyboard or mouse press that a user wants to use for a specific purpose they can dedicate their computer to that purpose.

Texter – Texter may be one of the fastest ways to type text if you have something that you write constantly. For those moments when you need to type, you can set up shortcuts with these programs. You can use this program for common long form responses; for example, you can set “MyContact” to automatically insert your contact info:

My Name

MyEmail@gmail.com

(555)555-5555

My Address

Do you have something that you write all the time that could be auto-completed like this?

Automation:

IFTTT – This device does nothing more than let other programs talk to one another. Seemingly this is not very powerful, but it becomes much better when you realize you can ask for an email weather forecast every morning and can post some aspects of social media simultaneously. For those interested in even more time-saving functions, rival company Zapier markets itself as a more business-friendly alternative and Huginn is an open-source version of IFTTT that you can program yourself.

Doodle – Doodle is a planning tool that allows people to automatically sync their schedules together. This can save a lot of hassle over having two people constantly readjusting their time. It is also possible to put your own schedule in the program and ask others to plan around it. The program syncs up with Google Calendar, which makes it easy to get reminders for your plan.

LastPass – LastPass collects all your passwords in a vault and asks to fill its vault with all the passwords that you use while using this feature. Anytime you revisit the site, LastPass will provide a button to immediately repopulate the password area. LastPass requires a master password to get into the vault and look at your saved passwords. By adopting this app into your life you can have a wide variety of passwords without having to worry about your memory, and you can save time that you would have otherwise used to fill out the password field.

Email Productivity:

Unroll.me – This program can allow users to see a dashboard of all their subscriptions and newsletters every morning. The program also helps de-clutter e-mail and helps the user unenroll from any subscription service they are participating in.

SaneBox – This program looks at your e-mail and determines which e-mails you probably haven’t been looking at and puts all of those in its own file for you to reference later.

Productivity Chrome Extensions:

Toby – Toby is an alternative bookmark generator that allows you to attach pages that you are not using to the “New tab” section of your computer in a customized filing system for later. By using Toby it is easy to separate pages that you’ll need for yourself and pages that you need in case someone requires them later.

Pocket – There are times at work when an article immediately catches my attention, but I don’t have time to read it. Pocket solves this problem by storing articles you might want to read later. This extension also connects between devices to enable reading articles in another location providing the Gmail accounts are linked. Pocket has successfully stopped me from indulging in too much research that might be useful at work and allows me to focus on whatever is necessary for that day. In this way, Pocket increases productivity at work.

Time Management:

RescueTime – Would you like to keep a detailed analysis of where you spend your time and have a report sent back to you in email form? If so then a report by RescueTime may be a good way to find out exactly how much time you spend on each website or tool while using your computer. If you decide that any of the sites you visit are bad habits, you may be able to gain a little more time in your life by using the next app.

StayFocused – This program can restrict access to sites of your choice for a set amount of time. This can be used for your own personal development in order to reclaim focus. If you use this with RescueTime you may be able to pinpoint the sites that do the most harm to your productivity.

 

We hope that these tools help you as much as they have helped us. Do you use any other tools or techniques for your own productivity? Please share in the comment section below!

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